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RDM Workshop Exercises: Home

File Naming Exercise

Instructions:

Create a file name based on the description of the files below.  Add folder hierarchies where/if you think they are necessary.  Use this as an exercise to think critically about organizing information, and don’t be afraid to try conventions that you may not be used to.

Project context: you are investigating the effects of the COVID-19 shutdown on small businesses in Vancouver, Toronto, and Montreal.  The data from this project will be based on interviews with business owners, and will be looking at restaurants, hard goods shops, and service businesses as separate.

 

File 1)    An audio recording of an interview with Jon Bon.  John runs a Vietnamese restaurant in Vancouver called ‘Pho Show!’.  The interview took place on April 3, 2020.

File 2)    A transcribed word document of the audio recorded interview with Jon Bon. 

File 3)    An audio recording of an interview with George Porridge.  George runs a shoe store in Vancouver called ‘step2’.  The interview took place on March 30, 2020.

File 4)    A transcribed word document of the audio recorded interview with George Porridge. 

File 5)    An audio recording of an interview with Jill Dill.  Jill runs a bike rental shop in Vancouver called ‘Jill’s Bikes’.  The interview took place on March 31, 2020.

File 6)    A transcribed word document of the audio recorded interview with Jill Dill. 

Elements to consider using in a naming convention:

Think of how you want to organize and retrieve your files, and how different combinations of these elements can be used.  Remember that files will be sorted beginning with the initial descriptor.

Date of creation

Short description

Group/affiliation

Project name/code

Format

Activity

Location

Editor/creator

Version number

Examples:

A presentation that two people are working on:

ShortDescription_Editor_Version

RDMwebinar_NR_v02

Meeting notes for a group that meetings regularly:

YYYYMMDD_Group_Description

20200318_RSpT_MeetingNotes

 

*Exercise ceated by: Nick Rochlin, University of British Columbia, nick.rochlin@ubc.ca