Public UBC Websites vs. UBC Learning Management Systems
There is an important distinction between publicly accessible websites, and websites that are not publicly accessible. UBC’s learning management system is a password protected, secure website that is restricted to and accessible only by UBC students, faculty, and staff. By contrast, most other websites are publicly accessible, in the sense that anyone may visit them, not just UBC students, faculty, and staff.
Posting short excerpts of material on UBC’s learning management systems may be permitted by one of UBC’s digital licences, or in accordance with the Fair Dealing Requirements (see also the “best practices” under FAQ 3.6), for the purposes of research, private study, education, parody, satire, criticism, review or news reporting. In other situations, you will likely need to obtain consent from the copyright owner.
By contrast, posting a copyrighted work on your own website or some other publicly accessible website would generally be considered to be copyright infringement, unless it was done with the copyright owner’s consent.
For more information about the difference between posting material on publicly-accessible websites versus UBC learning management systems, please see Instructor FAQ 2.10.
Using Images on Public UBC Websites
Because public UBC websites are available for anyone to access, posting someone else’s copyrighted work on such websites would generally not be permitted under fair dealing or the educational exceptions in the Copyright Act. This means that you will typically need to obtain permission from the copyright owner before posting images or other materials on public UBC websites.
However, you do have the option of finding images that have been liberally licensed for reuse or that are in the public domain (which means the copyright has expired or been waived by the copyright holder). Images that have been licensed under a Creative Commons license, for example, have been made available for reuse without seeking permission.
There are some excellent resources for finding these types of images online, including:
For more image resources, have a look at our Image Sources Guide. For information on how to attribute Creative Commons-licensed images, see our Image Citation Guide, both of which are located under teh General Support Guide tab on the left-hand side navigation And of course, if you have any questions, please don’t hesitate to email us at firstname.lastname@example.org.
If the terms and conditions for a website provide advance permission for you to reuse that website’s content, then be sure to print a copy of the notice for your records.
If there are no terms and conditions on a website, then you should assume that the website’s content is copyrighted, and that you will likely need to obtain permission from the copyright owner before reusing that content on a public UBC site.
Linking and Embedding Content on Public UBC Websites
Providing a link is not, at this time, considered making a copy of a resource. Therefore, you may provide a link to an online resource without any copyright concerns. In the same manner, embedding a YouTube or other video – that is, adding a link that will allow you to stream a video from YouTube on your site without actually making a new copy to place on your site – is a good way to provide access to a video without infringing copyright.
Before embedding a video on a UBC site, it is important to ensure that the video has been posted legitimately (i.e., with the copyright owner’s consent). If you have questions about the legitimacy of a given video, please contact us at email@example.com.